Publicity Chair

The tasks of a publicity chair for the Sigcomm conference are:

• publicizing:
  • via email
  • via postal mail
  • via other conferences and meetings
• authoring:
  • email messages
  • postal mail notices (CFP, advance program)
  • bookmark for distribution at the conference
  • booklet of detailed schedules for the week
  other tasks:
  • coordinate with the webmaster
  • coordinate with the proceedings publisher
  • verify all content of CFPs, posts, schedules, and proceedings lists

Issues

• Email lists
  • Check the list posting policies before posting
  • Obtain permission where required
  • Some typical places:
    • ACM lists
      • SIGCOMM

      sigcomm AT postel.org

      • SIGMETRICS

        performance AT merlot.usc.edu

    • E2E-interest

    end2end-interest AT postel.org

    Make sure there's only one Call for Papers and only one Call for Participation for the whole meeting to this list. FYI, permission for posting this conference to that list is already granted.

    • TCCC

    tccc AT comsoc.org

    No need to post to ITC or TCHSN, which overlap with TCCC.

    • IFIP distribution lists:

      ifip-6-1-distr AT
      run.montefiore.ulg.ac.be

      ifip-tc6 AT
      informatik.rwth-aachen.de

    • COST distribution lists:

      cost237-transport AT
      comp.lancs.ac.uk

      Cost264 AT lip6.fr

    • Country-specific lists
      • Brazil

      resd-l AT inf.ufrgs.br

      • China

        end2end-china AT
        netarchlab.tsinghua.edu.cn

    • Do NOT post to IETF mailing lists
• Message formats
  • email:

    be brief - 24-48 lines (1-2 screens); include only critical info (dates, alerts) (don't post the full program via email)

    avoid HTML and attachments. where absolutely required, use PDF rather than postscript or proprietary (Word, Excel) formats.

    avoid tabs - use 'spaces' for spacing

    include a full URL (http://...)

• postal mail:

postcards, foldable flyers, and stapled announcements have all been used

there are varying views on the utility; mail often hits the people who already know more than it hits the fringes, and it can be expensive and require long lead times.