Camera-ready Submission Instructions for Authors

1. Before creating a PDF

Add the copyright notice to the bottom of the first page of your source document.

For papers in which all authors are employed by the US government, the copyright notice is:

U.S. Government work not protected by U.S. copyright

For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:

978-1-5386-7180-1/18/$31.00 ©2018 Crown

For papers in which all authors are employed by the European Union, the copyright notice is:

978-1-5386-7180-1/18/$31.00 ©2018 European Union

For all other papers the copyright notice is:

978-1-5386-7180-1/18/$31.00 ©2018 IEEE

Proofread your source document thoroughly to confirm that it will require no revision.

2. Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress Plus site 

First-time users should do the following:

1. Select the New Users - Click Here link.

2. Enter the following:

· 45146XP for the Conference ID

· your email address

· a password

3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

3. Use instructions in the portal to create PDF from source files, validate the PDFs to check if they are Xplore-compatible and submit the camera-ready PDFs.

Note: In our experience, 90% of the failed validations are due to font embedding issues. If your validation fails, make sure that embeddable fonts are used exclusively, including the captions and text of figures and tables. If you Google "pdf express problem" you will find lots of advice on how to fix validation problems.

You cannot skip the validation step. IEEE will revalidate every file we submit for inclusion in IEEE Xplore, and will not fix or ingest files that fail validation. If it's not ingested, it is not archival.

If you encounter any problems, contact the Publications Support Center for IEEE  PDF eXpress via Live Chat or the Submission Form. 

If your problems are not resolved, contact the BTAS 2018 Publications Chair Srirangaraj Setlur at

4. Instructions for submitting IEEE Copyright Forms through the Electronic IEEE Copyright Form portal will be provided shortly.